Venue Hire Agreement

Insurer: Elders Insurance Policy no.: EVU729330BPK Expiry date: 04/02/2022
Hire Fee : TBA Includes the following • Bus Hire • Cleaning fees • Rubbish collection • RSA staff hire • Assistance with Set up prior to function (The Koroit Stables hire items only) • Supply Tea & Coffee Extra Costs to be discussed.

1. The Koroit Stables (PGAB Pty Ltd)
124 High Street, Koroit VIC 3282

2. The person named in the Schedule
of the address specified in the Schedule


A. PGAB Pty Ltd has the control, management and possession of the Building.
B. PGAB Pty Ltd from time to time offers parts of the Building on hire for specific functions.
C. The Hirer has requested and PGAB Pty Ltd has agreed to hire to the Hirer the Function Area on the terms and conditions set out in this Agreement.
2. Venue Hire

2.1 PGAB Pty Ltd agrees to hire the Function Area to the Hirer between the Function Times on the Function Date in consideration for the Hirer agreeing to pay the Hire Fee, the Staff Fee, and any other applicable fees and charges and to comply with the terms and conditions of this Agreement.
2.2 This Agreement is not intended to grant any exclusive rights in relation to the Function Area, and PGAB Pty Ltd and its staff and contractors are entitled to full and unrestricted access to the Function Area throughout the Function Times.
2.3 This Agreement relates only to premises, and does not include any plant, equipment, installations or fixtures that the Hirer as brought to function venue.

3. Hire Fee

3.1 The Hirer must pay the Hire Fee to PGAB Pty Ltd as follows:
(a) a deposit of half of the Hire Fee within 10 Business Days after the date of this agreement;
(b) the balance of the Hire Fee at least 7 Business Days before the Function Date.
3.2 The Hirer’s booking will be confirmed only upon receipt by PGAB Pty Ltd of the deposit.
3.3 PGAB Pty Ltd may change the Hire Fee at its discretion if the Hirer’s proposed Function Date or Function Times or any other specifications change.
3.4 The Hirer must pay the Staff Fee and any other amounts owing, to PGAB Pty Ltd within 90 days after receipt of an invoice from PGAB Pty Ltd for those charges.

4. Cancellation of Bookings

4.1 The Hirer may cancel a Confirmed Booking at any time by written notice to PGAB Pty Ltd, in which case PGAB Pty Ltd may deduct from the deposit a cancellation fee of:
(a) one quarter of the Hire Fee, if written notice of the cancellation is received by PGAB Pty Ltd at least 30 days before the Function Date; or
(b) Half of the Hire Fee, if written notice of the cancellation is not received by PGAB Pty Ltd at least 30 days before the Function Date.
PGAB Pty Ltd must refund to the Hirer the balance of the deposit (if any) after deduction of the cancellation fee. If the deposit is insufficient to cover the cancellation fee, then the balance is a debt due and payable by the Hire to PGAB Pty Ltd immediately upon cancellation.
4.2 PGAB Pty Ltd may cancel a Confirmed Booking at any time if, in PGAB Pty Ltd reasonable opinion, an event has occurred causing the Function Area or Building to be unsafe or inappropriate to hold the Function. If that occurs and, in PGAB Pty Ltd reasonable opinion, the Hirer is not in any way responsible for the cancellation, then PGAB Pty Ltd must refund the Deposit in full.

5. Hirer’s Obligations

5.1 The Hirer must not, and must take active steps to ensure that none of its staff, contractors or guests, do any of the following:
(a) damage or attempt to damage any part of the Building or its installations, fittings or fixtures;
(b) damage, touch, lean against, sit on, move, cover, obscure or endanger any artworks, heritage items or displays in the Building;
(c) attach any sign, decoration or other item to any part of the Building;
(d) interfere with or alter any of the electrical, security, lighting or sound systems in the Building;
(e) invite or permit into the Building more than the expected number of guests specified in the Schedule;
(f) enter areas of the Building other than the Function Area, except for the areas designated by the PGAB Pty Ltd as the route for entry to and exit from the Function Area or for use of toilet facilities;
(g) cause any nuisance to neighbours or other users of the Building;
(h) create excessive noise or vibration in any part of the Building;
(i) bring into the Building any flammable materials, or light or maintain a naked flame except in a manner approved in writing by PGAB Pty Ltd
(j) take or consume any food or drink outside the Function Area, except into any areas of the Building specifically designated by PGAB Pty Ltd for that purpose;
(k) smoke anywhere inside the Building;
(l) use the Function Area or the Building for any purpose except the Function as described in the Schedule;
(m) do, say or display anything defamatory, offensive or of a pornographic nature.
5.2 The Hirer must:
(a) ensure that the Event Manager is present and in control of the Function at all times and at least one hour before the Function commences;
(b) engage and have at the Function sufficient staff to manage guests and ensure that the Building and all artworks, displays, fittings and fixtures are properly protected.
5.3 The Hirer must comply with all laws, regulations and by-laws and government or regulatory orders applying to the Function and the Function Area. The Hirer must comply with any Occupation Health and Safety laws applying to its workers.
5.4 The Hirer is responsible for any advertising of the Function, but must first obtain PGAB Pty Ltd written approval of the proposed content, format and manner of the advertising.

5.5 The Hirer must:
(a) vacate the Function Area by the end of the Function Times;
(b) promptly remove any goods or materials brought into the Function Area by or on behalf of the Hirer; and
(c) leave the Function Area in a thoroughly clean and tidy condition.
5.6 All sound, electrical and lighting requirements, signs, banners and decorations connected with the Function must be approved by PGAB Pty Ltd before the Function and may be subject of a further charge.
5.7 The Hirer must comply with all directions of PGAB Pty Ltd management and staff whilst in the Building.
5.8 All deliveries for the Function must be arranged with and approved by PGAB Pty Ltd prior to delivery.
5.9 PGAB Pty Ltd reserves the right to refuse entry to the Building to any of the Hirer’s guests.
5.10 The Hirer may only permit its contractors (such as operators of electrical, lighting or sound systems and any providers of music or other entertainment) to provide services at the Function if they have first been approved in writing by PGAB Pty Ltd.

6. Indemnity

The Hirer hereby indemnifies PGAB Pty Ltd and PGAB Pty Ltd employees, volunteers, contractors and agents against and releases them from any loss (including legal costs and expenses on a “solicitor and client” basis) or liability incurred by any of those indemnified arising from any claim, demand, suit, action or proceeding by any person against any of those indemnified where such loss or liability arose directly or indirectly from or in connection with:
(a) any breach of this Agreement by the Hirer;
(b) the hire and use of the Function Area or access to any part of the Building;
(c) Alteration by PGAB Pty Ltd of the Hire Fee or Additional Fees;
(d) PGAB Pty Ltd changing the area of the Function Area;
(e) PGAB Pty Ltd cancelling a Confirmed Booking; or
(f) any actions of the Hirer’s employees, staff, contractors, agents, and invitees.

7. Interest on late payments

Interest shall accrue daily on any money payable under this Agreement during the period that it is outstanding at a rate 2% higher than the rate for the time being fixed under section 2 of the Penalty Interest Rates Act 1983 as at the date of the default.

8. GST

8.1 The parties acknowledge that, unless otherwise specifically stated, all payments and amounts stated or arising under this Agreement are exclusive of GST. If GST is payable on a Taxable Supply made in connection with this Agreement, the party providing the Consideration for that Taxable Supply must also pay the amount of GST payable in respect of that Taxable Supply as additional Consideration.
8.2 No payment of any amount pursuant to the previous sub-clause and no payment of the GST amount where the Consideration for a Taxable Supply is expressly agreed to be GST inclusive, is required until the supplier has provided a Tax Invoice or Adjustment Note, as the case may be, to the recipient.
8.3 Where a supplier incurs a cost or expense for which it may be reimbursed by, indemnified against, claim against or set-off against the other party under this Agreement, the amount to be paid or credited is the cost or expense (reduced by the input tax credit that the supplier may claim in respect of that cost or expense) plus the amount in respect of GST payable by the recipient as calculated under this clause.
8.4 If a payment under an indemnity gives rise to a liability to pay GST, the payer must pay and indemnify the payee against the amount of that GST. A party may recover payment under an indemnity before it makes the payment in respect of which the indemnity is given.
8.5 For the purposes of this clause, “GST”, “Tax Invoice”, “Taxable Supply”, “Consideration” and “Adjustment Note” have the meanings given by the A New Tax System (Goods and Services Tax) Act 1999 (Commonwealth).
9. Governing law

This Agreement is to be governed by and interpreted in accordance with the law of the state of Victoria, which is the appropriate jurisdiction and forum for any dispute concerning this Agreement.

10. Assignment

10.1 Rights arising out of or under this Agreement are not assignable by one party without the prior written consent of the other party or parties.
10.2 A party may not unreasonably withhold its consent to assignment.
10.3 A purported assignment without written consent will be deemed to be void and convey no rights.

11. Entire agreement

This Agreement supersedes all previous agreements in respect of its subject matter and embodies the entire agreement between the parties.

12. Variation

A variation of this Agreement is only valid if in writing and executed by the parties in the same manner as they executed this Agreement.

13. Waiver

No right under this Agreement is waived or deemed to be waived except by notice in writing signed by the party waiving the right. A waiver by one party of its rights as a result of a breach by any other party under this Agreement does not prejudice its rights in respect of any other breach by that other party.

14. Relationship of the parties

Unless specifically stated otherwise, this Agreement is not intended to create a relationship of partnership, joint venture or agency between the parties.

15. Survival

15.1 The terms of this Agreement survive its termination to the extent permitted by law.
15.2 This Agreement is intended to bind the heirs, executors, administrators and successors in title of the parties.

Instructions for completing this form

You must read the attached terms and conditions, and complete this form fully and accurately with all relevant details.

Call us on 0484 341 273 make an appointment as we will need to discuss your proposed function with you face-to-face before deciding whether to approve it.

During the appointment, any details unclear on this form can be clarified.